How to Print Hidden Slides in WPS Presentation

When creating presentations, many people hide certain slides for better presentation quality or to control the order in which content is presented. Hiding slides prevents specific content from appearing during a presentation, making the slideshow smoother or more consistent with the flow of the presentation. However, hidden slides are not displayed in prints by default, which can be inconvenient for users who need to print the entire presentation. So, how can you print slides while keeping them hidden?

Why are slides hidden?

Before we go into the details, let’s first understand why the slides are hidden and their purpose:

1. Presentation flexibility:
   During a presentation, some content may not be necessary for every presentation. By hiding slides, you can use the same PowerPoint presentation in different situations without having to delete unnecessary content.
2. Control the rhythm of the presentation
   Hiding slides can help speakers control the rhythm of the presentation, showing only important content and focusing the audience’s attention on the core part.
3. Preserve Alternative Content
   Sometimes slides contain alternative information, detailed data, or additional material that is not appropriate for a formal presentation but may be needed for internal materials or printed documents.

Although hidden slides are useful in presentations, when the complete content needs to be printed, hidden slides will not appear in the printed document unless specific settings are used.

How to identify hidden slides in WPS presentations

Before you start printing hidden slides, you first need to confirm which slides are hidden:

1. Open WPS官网下载 presentation and enter editing mode.
2. In the thumbnail bar on the left side of the screen, each slide’s thumbnail displays its slide number.
3. If a slide is hidden, a small delete or hide icon appears next to the slide number to indicate that the slide is hidden in the presentation.
4. You don’t need to unhide to print, just enable the Print Hidden Slides option in the print settings.

To print hidden slides

The following details the steps to print hidden slides in a WPS presentation:

Step 1: Enter the print settings

1. In WPS Presentation, click the menu button in the upper left corner.
2. Select Print from the menu , or use the shortcut keys Ctrl+P to open the Print dialog box.
3. When the Print dialog box opens, you will see basic printing options, such as print range, number of copies, printer selection, etc.

Step 2: Enable Hidden Slide Printing

1. In the Print dialog box, find the Use the following print settings (or a similarly named option) check box.
2. Check the Print hidden slides option. This will include the slides in the printout even if they are hidden.
3. Confirm other print settings, such as print range (all slides, current slide, or custom range), number of copies, paper size, etc.

Step 3: Select your printer and page layout

When printing hidden slides, you can adjust both the printer settings and the page layout to ensure optimal printing:

1. Printer Selection : Select the printer you want to use and make sure the driver and ink status are normal.
2. Page Layout : WPS软件下载 provides a variety of print layout modes, including “One Slide Per Page,” “Multiple Slides Per Page,” and “Print with Notes.” Choose the layout mode that best suits your needs.
3. Orientation : Choose between portrait and landscape orientation depending on the content of the slideshow. Generally, landscape orientation is more suitable for displaying content.

Step 4: Preview the print result

Before formally printing, it is recommended to use the print preview function to view the effect:

1. Click the Print Preview button to check the layout of the slides and whether hidden slides are included.
2. Verify that all slides (including hidden ones) are displayed in the preview.
3. If you find that hidden slides are not displayed, return to the Print dialog box and make sure the Print hidden slides option is checked.

Step 5: Print the Slides

After previewing and confirming that everything is correct, click the Print button to print the entire PPT, including the hidden slides. Once printed, you will receive a complete paper document, including the previously hidden slides.

Practical tips and precautions

There are also some practical tips and considerations when printing hidden slides:

Keep slides hidden

When printing hidden slides, there is no need to unhide them. WPS presentations allow users to print hidden content without changing the slide display status, which maintains flexibility during presentations.

Optimize print layout

If your slides are long, consider using a layout with multiple slides per page to save paper and printing costs. Also, if your slides contain notes, you can choose to print them with the notes for easier reading and organization.

Advanced Print Settings

For WPS Office advanced users, you can take advantage of more printing options:

• Custom print range : print only hidden slides or selected slides to avoid unnecessary waste.
• Adjust print quality : Choose between draft, standard, or high quality print modes to balance clarity and consumables consumption.
• Print watermarks or annotations : If it is internal information, you can add watermarks to ensure privacy and copyright protection.

4. Use shortcuts to improve efficiency

When printing multiple times or batch printing hidden slides, it is recommended to use shortcut keys and templates:

• Shortcut key Ctrl + P : Quickly open the Print dialog box.
• Print template : Set up default printing options, including printing hidden slides, so you don’t have to repeat the settings every time you print.

Application scenarios for hiding slide printing

Printing hidden slides is not just a function, it can also solve many problems in practical work:

1. Internal document organization:
   Hidden slides usually contain backup information or detailed data. Printing these contents helps with internal document organization and backup.
2. Meeting Preparation
   In formal meetings, hidden slides are not shown to the audience, but printing hidden slides can be used as internal reference materials to help speakers prepare in advance.
3. Teaching and training
   teachers or trainers can hide part of the handout content and gradually expand it during classroom presentations, but printing hidden slides for students or training materials can ensure the integrity of the content.
4. Document Archiving
   Printing complete PPT documents (including hidden slides) helps companies, schools or individuals to manage files and archive data.

Process PPT documents more efficiently and professionally

WPS Presentations offers a powerful feature that allows you to print hidden slides without changing their hidden state. With just a few simple steps, you can ensure that all slide contents, including hidden sections, are printed intact, perfect for work, study, or file management.

Hidden slide printing not only saves steps and improves work efficiency, but also maintains the flexibility of slides in presentations. Mastering this skill will help you work more efficiently and professionally with PPT documents in daily office work, meeting preparation, teaching, and data collection.

Now that you have mastered how to print hidden slides in WPS presentations, give it a try to make your printing operations more complete and efficient!

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